Credit Card Fees
Schools can now configure flexible credit card and ACH processing fees tailored to different payment methods, merchant accounts, and use cases. These fees can be structured in various ways and either applied automatically or offered as an optional add-on for parents and donors.
Key Points
Schools can set up fees for payments made via credit cards and ACH.
Fees can vary across different merchant accounts.
Separate fee structures can be created for credit cards and ACH payments.
Fees can differ based on the type of credit card used.
Different fees can be assigned for school-related payments and fundraising activities.
Fee structures can be:
Percentage-based
Flat-rate
A combination of both
Fees can be:
Mandatory and automatically added
Optional, where the parent or donor is asked whether to cover the processing fee
This applies only when the payment is made via a payment link, parent portal, or campaign page.
The processing fee can be:
Displayed separately from the main payment amount
Included in the total amount shown
For example, a 3% fee on a $100 payment could be displayed as either $103 or $100 + $3 processing fee.
Where This Is Located
To set up fees, go to Settings → Merchant Accounts, select Manage next to the merchant account, and click on the Financial tab.
SchoolSet users will see fee calculations when posting payments within the system.
Parents and donors will see applicable fees when submitting payments via payment links, the parent portal, or campaign pages.
Processing fees will appear throughout the system alongside payment amounts when applicable.
Enhanced Payment Management
Payment processing has been enhanced to allow for greater flexibility in editing and allocating payments. These updates also improve reporting capabilities for locating and managing different types of transactions.
Key Points
Payments can be edited and re-allocated to different fees.
Payments can be entered without allocation and assigned later.
Enhanced filtering options have been added to payment reports, including:
Filtering by contract fee payments or fundraising payments.
Filtering to locate unallocated payments.
Where This Is Located
Allocation updates are available in the Add/Edit Payment screen.
Filtering enhancements can be accessed in the Payment Report.
Fundraising Updates
Donor management capabilities have been expanded to include more detailed donor information and improved maintenance tools, including editing and merging donor records.
Key Points
Additional donor information can now be captured.
Donor details can be edited.
Duplicate donor entries can be merged.
Where This Is Located
These features are available under Fundraising → Donors.