Overview:
Head-checks are an important part of managing payments in Schoolset. Follow these steps to ensure accurate tracking and status updates.
1. Access Payment Report
Go to the payment report.
Select 'All Sources' (fundraising or contract fee headchecks are included).
2. Choose Schedule Type
Select 'Schedule One Time' or 'Schedule Recurring'.
This includes checks in a scheduled status from headcheck plans.
3. Set Date Range
Choose the date range for the checks (e.g., from the 11th to the 15th).
You can select a specific day or multiple dates.
4. Select Payment Types
Choose 'Manual Check' and 'Payment Plan Check' as payment types.
5. Search for Checks
Click 'Search' to generate a list of checks that need to be deposited.
6. Edit Check Status
For each check, click 'Edit' and change the status from 'Scheduled Recurring' to 'Pending'.
'Pending' indicates that you have deposited the check but are waiting for bank confirmation.
7. Monitor Pending Checks
After two days, check all pending checks to see which have cleared or bounced.
Change the status accordingly (e.g., 'Accepted' or 'Bounced').
8. Finalize Check Status
Review the list of pending checks and update their status based on bank confirmation.
Ensure all checks are accounted for and update the system.
9. Reach Out for Support
If you have any questions or need assistance, reach out to support.
Smart Alternative:
Save time on making deposits. Instead of handling physical head-checks, consider using ACH (Automated Clearing House) for faster, more secure transactions. If you don’t have ACH capability, reach out to our support team to explore options.